PMP Practice Questions

While preparing an earned value analysis (EVA) for the sponsor, the project manager provided this information in the latest project report:

Approved Work Package Cost Estimates: US$9,500

Contingency reserves: $500 %

Management reserves: 10% of contingency reserves

Percent complete of the project: 50%

Planned percent of the project: 40%

Actual costs of the project: US$4,500

What is accurate about the project status?

At the end of planning a new project, the project manager needs to schedule the

kick-off meeting but is having difficulty finding a common time slot when all necessary

stakeholders can be available onsite. How should the project manager proceed to

schedule the kick-off meeting?

A large organization decided to adopt an agile methodology based on the trends

seen in the industry. The organization invested a large amount of money in adopting it, but

after a few months, the implementation failed.

What should the project manager have done differently to avoid the implementation failure?

A project manager is managing the scope of the project and creating a work breakdown structure (WBS) with the team members. How should the project manager organize the WBS?

A new team member is hired and the training is taking longer than expected. This impacts the overall project performance.

What immediate action should the project manager take to improve the situation?

A company is developing a new product. During project planning, a stakeholder from the legal department does not attend any of the project meetings and is not interested

in the product design.

How should the project manager deal with this situation?

A major project is unable to access the US$12 million funding allocated for the project. This prevents the start of the procurement process and is already leading to costly delays.

What should the project manager do?

After a project team has been working on a project for several months the project is cancelled. The project sponsor is putting pressure on the project manager to perform closeout duties as fast as possible so that the project team can move on to other work The project sponsor has instructed the team not to waste time archiving the project artifacts for the cancelled project

How should the project manager handle this situation?

A project team ' s performance has declined for the last three iterations Some of the team members are disappointed, and raise their concerns during the retrospective meeting What should the project manager do?

A new facility project is being developed using a hybrid approach. After the third iteration, the project manager sees a decline in the team ' s productivity.

What should the project manager do next?

An agile team is working on a project that will be launched in six countries. Each country has specific requirements in addition to the base offering. The estimates indicate it will take six months to develop the base offering and an additional month to finalize each country’s unique requirements. The expected revenue for the product is the same for each country.

Which release strategy should the project manager recommend?

A project manager is managing an internal project that was poorly defined. Recently, the project manager received several change requests raised by the organization ' s upper management.

What should the project manager do first?

A project manager is assigned to a hybrid project involving multiple sectors. The sectors collaborated in the joint venture delivery facility.

The chief executive officer (CEQ) from each participating sector is a sponsor of the project. Each sector nominated project representatives, who in turn appointed a product owner who was the most experienced in delivering such projects.

Match the stakeholders on the left with the appropriate frequency for updates.

A project is ending and the final deliverables have been accepted by the customer. The project team is pleased that the project was a success: however, some groups within the customer ' s organization believe the objective of the project was not met.

What should the project manager have done to avoid this issue?

A key team member shared confidential information about another team member with management, a practice that is against ethical standards. During a team meeting, some of the team members requested that the key team member be removed from the team.

What should the project manager do next?

A project manager works for a large manufacturing company with diversified domains. The project team often participates in change requests Recently, the change control board (CCB) deferred some requests and the project manager wants to communicate these requests to the stakeholders

What document should the project manager use to communicate these requests?

A project manager is managing a project with a hybrid approach and has requested a senior team member to perform a quantitative risk analysis The team member responds that they do not have the knowledge to perform such an analysis.

What should the project manager do?

A project manager is assigned to a new project. The project management office

(PMO) and the project manager agree that this is the right opportunity to include daily

standup meetings. The project team has never used such tools, and a few members are

challenging the decision.

What should the project manager do in this situation?

After a project learn has been working on a project for several months, the project Is cancelled The project sponsor Is putting pressure on the project manager to perform closeout duties as fast as possible so that the project team can move on to other work. The project sponsor has instructed the team not to waste time archiving the project artifacts for the cancelled project.

How should the project manager handle this situation?

Experienced team members assigned to a critical project are also supporting several other projects and this is delaying the critical project. If this critical project is not

delivered, the company could receive a fine from the government. What should the project manager do?

An intern is replacing a critical resource midway through a sprint To help the intern get up to speed, the project manager assigns a senior engineer in the team as the intern ' s mentor Two months later, the project goes into critical status, delaying the release milestone by a month.

What should the project manager have done to avoid this scenario?

A project manager and a stakeholder have different opinions on the budget estimates for a project that is being initiated based on a new consumer privacy law. What would be a reason for this difference in opinion?

On a transformational project, the project manager is confronted with resistance

from the stakeholders. To overcome this and gain acceptance of the change, what should

the project manager do first?

In an attempt to streamline project communications, a project manager established a shared portal for all stakeholders to get project information. The sponsor complained about this system and says that it is ineffective.

What should the project manager have done to prevent this situation from occurring?

A new project manager is assigned to a project in the execution stage. A few key stakeholders inform the new project manager that the project has some serious issues.

What should the newly assigned project manager do first to understand the issues?

As part of a temporary assignment, a project manager is leading a business project During a daily status meeting, it is discovered that the project manager ' s former department has not completed a task This is delaying the current iteration.

What should the project manager do?

A project manager has taken over an existing project According to the previous project manager, the project is on track and within budget However, stakeholders are unhappy with the recent progress report since the metrics show that the project is delayed and the cost is higher than expected.

What should the project manager do?

A project manager is managing multiple teams. One team member complains to the project manager about the favoritism shown by a team lead to another team member and cites multiple instances.

Risk Response Strategies Analyze if someone else could contribute Record the observations and move ahead Check for options to exclude the stakeholder

What should the project manager do to resolve the team member ' s concerns?

During a sprint planning meeting, a stakeholder is told that their requirement is in progress and on track for the final product to be ready in the next two sprints. The stakeholder is very satisfied with the timeline and gives their full support to the agile team. After the meeting, the project sponsor calls the project manager about a large requirement they want the team to work on right away as it has significant

business value. What should the project manager do?

Match the project situation on the left to the meeting on the right where the situation could occur.

An agile team is working on a product deliverable in an organization that is transforming itself to quickly respond to change. The finance

team is requesting a project budget for the new product.

What should the team do to address this request?

A project manager is defining the sprint goals with the team, A team member who is responsible for acceptance testing starts criticizing the goals and cannot come to an agreement with the other team members.

How should the project manager handle this situation?

A project manager is in the process of creating a strengths-based team and is

organizing a series of workshops to identify and document the strengths of each project team

member. During this session, there are multiple team members who are not actively

participating. These meetings are becoming futile due to a lack of participation.

What should the project manager do?

A project manager submits a version of the software that the project team created. During the review meeting, a team member informs the project manager of a recent regulation that requires a dual verification process in the software. However, the product sponsor strongly insists there should be no updates to the software.

What should the project manager do?

One of the team members is consistently absent in team meetings, but always completes their assigned tasks on time. Other team members think this member should attend the meetings.

What should the project manager do?

A project manager has been hired to help coordinate an ongoing project Historically the biggest problem as reported by the company ' s CEO is that the change request process has been handled by managers who did not have dear information on the project schedule and budget. This information has been inconsistent and handled by finance, risk. and functional subject matter experts (SMEs)

What should the project manager do to control this situation?

During a project gate review meeting, it is identified that one of the project

deliverables will require corrective actions to meet the project quality requirements. What

should the project manager do first?

A project manager who Is new to an organization is given data that include information related to both project team members and stakeholders. Among other items, this information includes each stakeholder ' s current role, previous and current projects in which they participated, and their level of organizational influence.

In what type of analysis should the project manager use this information?

In a hybrid project a stakeholder requests some feature modifications directly to one of the team members. When investigating further the project manager finds this to be a common practice m the business, which is different from what is stated in the project management plan

What should the project manager do?

In an ongoing project, stakeholders have been approaching team members for status

reports and changes without consulting the project manager. What should the project

manager do to ensure a successful project?

A project manager is executing a project where an external vendor will provide some deliverables Alter awarding the contract to the vendor the project manager is informed that the vendor is running behind schedule on a separate project Finding another vendor will exceed the budget

What should the project manager update first?

During project execution of a new IT solution, the testing of one feature was unsuccessful. The go-live milestone is now impacted due to this delay. Extensive analyses were performed, and there is no way to resolve the defects before the go-live date.

What should the project manager do next?

A company ' s board of directors announced that a major layoff will occur at the end of the month. When evaluating the impact the protect manager found that 25°© of the project team members are part of the layoff

What should the project manager do first?

A project sponsor has requested a trend analysis of all risks that the project has

monitored over the past 12 months. What should the agile project manager do?

A project team is executing a project to replace an existing system with a new one.

A new project manager has been hired and observes that the team consist of professionals

who have worked with the older system, and others who have little previous experience.

What should the project manager do to ensure project success?

A project manager is assigned to a new project and is allocated with virtual team

members. Later, two more members from a recently acquired company join as additional

resources to the project team.

In order to ensure that there are no potential misunderstandings, what should the project

manager do?

A project manager is managing a government project that targets the development of

small businesses in remote towns. The project team is having difficulty conducting

entrepreneurship training in some of the targeted towns because the local municipal

governments will not authorize the training. As a result of the delay, project implementation is at risk.

What is a probable reason for this?

A project team member has lost enthusiasm and is experiencing low morale for a

project they were once excited about. What should the project manager do?

A sponsor and project manager found out that a vendor in a different time zone has delayed the delivery of its products and needs close supervision until the project gets back on track. The only option is to relocate three key members of the project team to spend 6 months abroad

What should the project manager do next?

A project manager has recently joined a small company. The company ' s chief

operating officer (COO) asked the team to skip some steps in the process in order to work

more quickly. The project manager wants to ensure that these steps are not skipped in the

future.

What should the project manager do?